VENUE INFORMATION:

  • The Cottage at The Crystal Coast can accommodate up to 225 people in the venue plus has an additional 5,800 square foot event lot to accommodate larger events for up to 500+ people.

  • Renter has exclusive and private access to the facility.

  • The Cottage does not accommodate overnight lodging but has a variety of local lodging partnerships.

  • The Cottage is ADA compliant with (2) onsite parking spaces, ground level elevator, restrooms, and shower.

  • Illegal substances and/or weapons are strictly prohibited.

  • The smoking and vaping designated area is located at the outside of the main entrance. Smoking and vaping is strictly prohibited inside The Cottage and/or on the outdoor decks. 

  1. Outside alcohol is strictly prohibited. All alcohol must be provided and served by The Cottage at The Crystal Coast. The Cottage retains the right to enforce any and all North Carolina Alcoholic Beverage Control rules, laws and regulations.

BOOKING:

  • A scheduled appointment is required to tour the venue. Site visits can be scheduled in-person or virtually. Contact The Cottage directly at 252-515-0524 or by email at TheCottageNC@gmail.com to schedule a site visit.

  • The Cottage books on a first come, first served basis.

  • Clients often book up to (12) months in advance.

  • Events booked over (18) months in advance may be subject to price increases. The Cottage evaluates pricing on a yearly basis which also includes vendor pricing.

  • Pricing details will be included in the client contract.

  • Once the contract is received, you will have (10) days to return the signed agreement with the non-refundable venue rental deposit.

  • The Cottage accepts all major credit cards, checks, and wire transfers payment methods. Service charge fee may be applied. Sales tax will be applied. 

  • Processing fees:

    • A 5% processing fee will be applied with use of a debit/credit card. 

    • The processing fee can be avoided if all payments are made via check, cash, and/or ACH payment.

EVENT MAINTENANCE AND LOGISTICS:

  • The Cottage’s management team is dedicated to creating an experience for clients that is streamlined from start to finish. Clients will have access to Event Coordinator from signing of contract to execution of their event to aid in vendor management and logistics planning.

  • The Cottage will require an initial meeting within 45 days of contract signing as well as a final detail meeting 45 days prior to all events.

  • The Cottage requires all clients to obtain event insurance with listed The Cottage at The Crystal Coast, LLC as additionally insured.

  • The Cottage can be customized in many ways. Please discuss decorating details with Event Coordinator.

  • The Cottage does not allow the use: 

    • Open flames (candles, etc.)

    • No holes can be applied to surfaces inside or outside of The Cottage (nails, hooks, tape, etc.)

    • Sand on dining tables

    • Confetti of any kind

  • The Cottage approves use of:

    • LED candles

    • Command strips, S-hooks

  • Additional lighting and/or overhead structures must be secured through one of The Cottage’s professional lighting service providers.

  • All food must be provided by a licensed caterer, chef, or preferred vendor.

  • Outside vendors must be approved by The Cottage prior to contracting and will require additional information. Additional fees may be applied. 

PARKING:

  • There is limited to no onsite parking at The Cottage.

  • Wedding Parking: 

    • Royal & High Tide: Shuttle services are included with packages in the cost per person. 

    • Low Tide: Limited onsite parking is available for up to (12) vehicles.

  • Hourly Rental Parking: The Cottage is located in a residential neighborhood. To preserve the integrity of our neighborhood, we require professional transportation services through our preferred partner Diamond Bus Company for gatherings larger than 30+ guests. Contracted clients will be required to secure transportation services at an additional cost. 

  • Ticketed Event Parking: Attendees are encouraged to utilize local taxi, rider share, and/or transportation services. Ticket holders will receive an email prior to the event with parking and transportation specific details. 

  • Drop Off: Passenger drop off is at the corner of Money Island Drive and Glenn Street. Vehicles are prohibited from dropping attendees off in-front of The Cottage. 

  • Offsite Parking: The Cottage has a variety of local parking locations for contracted clients.

  • Handicap Parking: The Cottage reserves (2) ADA parking spaces onsite at a first come first serve basis. Please contact The Cottage for more details.

  • Parking is strictly prohibited at the Island Grille restaurant parking lot and along the residential streets. Towing will be enforced.

 
 
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